PROVIDING INSYGHTS
SINCE 1995
Meeting Managment
Our strategic planning
your meeting perfected
Insyght’s innovative meeting design and management team prides itself on delivering comprehensive, end-to-end logistical services for all of its meetings. Since our team knows that even the smallest detail can have a large, lasting impact, we take extra care to develop in-depth meeting plans that ensure that every program is uniquely tailored to your company, your participants, and your end goals. We are known for our “white glove” service and are confident that we can help position you and your project in the most favorable way with your critical stakeholders.
Investigator Meetings & Training Programs
Advisory Board Meetings
Expert Roundtable Discussions
US & Global Disease Summits
Conferences & Product Theatres
Speaker Bureau Training
Train-the-Trainer Programs
Promotional Speaker Programs
Innovative Product Launch Meetings
End-to-End Support
End-to-End Speaker Program Management and Support System
Strategic Direction
Comprehensive Needs Assessments and Surveys
Digital Solutions
Design and Implementation of Sales Rep Speaker Program Management, Speaker Bureau and Resource Manager and Reporting Portals
Development of a Process for Management of Speaker Nomination, Tiering and Contracting
Implementation and Evaluation of ROI
Planning and Management of Live and Web-based Speaker Training Programs
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To help a leading, east-coast biotech company best manage its growing speaker program and commercial display needs across its multiple product lines, Insyght designed and instituted a comprehensive speaker program and display management system that included a portal for sales teams, a portal for speakers (including our proprietary presentation builder technology), and a reporting portal for ROI analysis, healthcare provider (HCP) compensation, and other reportable metrics. The system is fully customizable and is supported by our dedicated technical and concierge-level user support team.
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After conducting a comprehensive needs assessment for the company’s sales and marketing, legal, regulatory, and compliance teams, and soliciting input from experienced speakers for the company’s brands, Insyght designed an end-to-end, online speaker program management system that would directly meet this specific client’s speaker program management and reporting needs. As the result of Insyght’s comprehensive, quarterly program evaluation process, which considers the perspectives of sales teams, speakers and program attendees, Insyght has also implemented countless system enhancements, including the development of a reporting portal specific to the Sunshine Act, new functionality to manage speaker bureau nomination, tiering, contracting, and training, and a novel iPad application to streamline and improve the overall program attendee tracking and spend reporting processes.
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These tools have drastically increased process efficiency, reduced unnecessary sales team burden, increased transparency and improved overall ROI from speaker bureaurelated efforts. In fact, the insight gained from the use of our system, and our corresponding comprehensive evaluation process, has proven extremely valuable for business and resource planning purposes as it has directly, and positively, impacted our client’s ability to accurately forecast and budget speaker program needs.
Flawless Execution and Lasting Impression
The Monte Carlo Annual Leadership Conference in Men’s Health
Strategic Direction
Engaging Agenda Design Unique Event Branding
KOL Engagement and Management
Thought Leader Identification and Management
Attendee Recruitment and Management
Scientific Presentation Development
Implementation and Evaluation of ROI
On-Site Event Management
Real-Time Translation Services
Program Evaluation
Executive Report Development
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After over 10 years of in-depth therapeutic area (TA) experience in the area of men’s health, Insyght developed and managed a series of Annual Leadership Conferences in North America and Europe. One of the largest and most successful programs was held in 2001 in Monte Carlo, Monaco. The program took place at the Grimaldi Forum and included 50 faculty members and over 1,500 physician attendees. The media-rich interactive event, which was simultaneously translated into 5 languages and involved country-specific breakout sessions, was touted as a major success for clients and attendees alike.
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Based on Insyght’s extensive TA expertise, we were in a unique position to design an engaging and sustainable leadership program that would focus on disease state and treatment education, specific to regions in North America and Europe. The Monte Carlo program, in particular, included plenary sessions with simultaneous translation in 5 languages, as well as country-specific breakout sessions. Insyght designed the program agenda, created the event branding, recruited and managed speakers and attendees, developed the symposium materials, managed the on-site event logistics, including the multimedia and translation components, and developed a post-program evaluation report and summary to further disseminate program feedback.
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The Monte Carlo Annual Leadership Conference in Men’s Health was a resounding success. Post-program evaluation demonstrated a significant impact on disease awareness, as well as appropriateness of various types of treatment, and it facilitated strengthening of relationships among thought leaders, practicing physicians and client stakeholders throughout both North America and Europe. It also enabled significant cost reductions through the use of multi-language translation services instead of multiple site programs.
Expanded Reach Through Technology Leadership
The Middle East Diabetes Forum
Strategic Direction
Engaging Agenda Design
Unique Event Branding
KOL Engagement and Management
Thought Leader Identification and Management
Scientific Presentation Development
Identification, Liaison and Facilitation of CME Certification
Implementation and Evaluation of ROI
On-Site Event Management
Multi-Country / Multi-City Satellite Broadcast
Executive Report and Program Replication Guide
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To help two partnering global pharmaceutical clients raise physician awareness about the prevalence of diabetes, disease management challenges, and treatment options in the Middle East, Insyght designed and executed a unique, regional forum that leveraged satellite technology to maximize attendee reach in a cost-effective, yet highly engaging manner. The program included a live, unbranded event featuring 28 international and national key opinion leaders (KOLs) that was broadcast via satellite from the host country, United Arab Emirates, to 3 other countries, Egypt, Saudi Arabia, and Bahrain, in 3 different time zones, with supporting online tools and resources.
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In preparation for the program, Insyght hired a cultural training specialist to understand social rules, customs & nuances (e.g., prayer time, gender constraints, etc.) Insyght developed a synchronous program agenda for 5 cities in different time-zones, designed the event branding and collateral, identified and managed the KOLs, created the presentations, facilitated legal and compliance reviews of all materials, recruited attendees, managed the continuing medical education (CME) documentation and certification processes, and handled all on-site logistics. Insyght also arranged and managed the multi-city, multi-country HD satellite broadcast and secured a significant discount through strategic supplier partnerships in the region. Satellite broadcast was identified as the optimal solution due to unreliable internet coverage in the region.
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Successfully educated over 500 diverse physicians across the region about critical issues in type 2 diabetes. The event helped our clients establish relationships with regional & local medical societies and CME providers. This was the first time that a satellite system was used to link speaker programs across geographic locations in the region, and it was successfully done by Insyght across multiple countries. This allowed the program to achieve greater HCP participation, as it provided remote access to international KOLs and catered to physician preferences in program modality. Further, it reduced travel and logistical costs for the brand team. Following the program, Insyght also developed an executive-level report and a narrated multimedia presentation summarizing the key learnings from the program and included a plan for replicating the event at an even greater cost savings.